To:  DUNSI(Public Dist. List)
From Margaret.Delacruz@Forsythe.Stanford.EDU  Thu Jan 23 18:12:36 1997

To:       Department Administrators
From:     Margaret De La Cruz, Registrar's Office

Subject:  PRELIMINARY CLASS LISTS

It's time to run your department Preliminary class lists (PCLs) for
winter 1996/97 courses.   Please remind instructors to review the
PCLs to see that the correct GRADING TYPE is listed, if changes
or corrections are needed, this should be done BEFORE the Quarterly
End-Reports are printed on March 10th.

WHAT IS A PRELIMINARY CLASS LIST:
Preliminary class lists are reports to be distributed to the instructors of
every course, advising them of the students currently enrolled in their
courses and urging them to resolve any enrollment or course information
problems as soon as possible -- before enrollment deadlines preclude their
correction!

Each department should decide which administrator is the appropriate person
to run Preliminary Class Lists.  That person will most likely be the staff
member with responsibility for course information, since the PCL report is
available only through the NSI Course file.

HOW:
Here's how you use the canned PCL report in the NSI Course file:

1.  Select NSI Course file in Prism

2.  Type REPORT  (F7)

3.  Select Class Lists report

4.  Type an X next to 'Preliminary Class List Report' on the Parameter
    Screen.

5.  Find the courses for which you want PCLs.  To get a complete set for
    all the courses offered by your department this quarter, type:
    FIND QYY 296 AND DEPT ___  (fill in the 3-digit numeric code for
    your dept).

    To save paper and printing time, you may want to use the following
    search instead -- it excludes any courses offered by your department in
    which no one has enrolled, such as 'enroll in' courses.  It must be
    done in two steps:
       1. type:   FIND QYY 296 and DEPT ___      (then press Return)
       2. type:   AND TOTENCUR > 0
    You may, of course, use some other search if you only want PCLs for a
    different sub-set of your department's courses.

    To display the Preliminary Class lists.
6.  Issue the OK (F5) command

7.  Issue the Print (F9) command, and fill in Print screen to direct the
    PCLs to your department's printer or the Forsythe printers.  This
    report has a very simple format, so it should work fine on any printer.
    If you elect to print your output at Forsythe, you may request
    that the printed PCLs be delivered to you via ID mail by typing your name
    and ID mail address on the "ID mail" line in the format:  name/ dept
    name/ mailcode.  For example, I would type:
    M. Dela Cruz/ Registrar's/ 3005.

You might use PRISM TASKING (type SETUP TASK) to queue this report for
automatic generation on the night of your choice.


PROBLEMS?
If no one in your department has access to the NSI Course file or if you
experience difficulty in using the PCL report, please send a note to the
NSI consultants at AN.CON@FORSYTHE, describing the problem and listing your
name, phone number, and e-mail account.


THANK YOU.
===============	
					    * (I've got access... Susan)