[there are also man pages on pedit and lookup on xenon and csl.]

Date: Mon, 14 Apr 97 11:29:28 PDT 
From: Charles Bunch <bunch@CS.Stanford.EDU>
Subject: pedit notes

csl> pedit bunch
----------------------------------------------------------------------------
      PEDIT2 -- Personal-information Editor -- Charles P. Bunch (M 6092)       
Use TAB, arrow keys, etc. to choose one of the following and then hit RETURN:

   Choose person in DB.   Add new person to the DB.   Retire person from DB.

   Edit name, birthday, title, note, and/or department.

   Edit relation information (division, faculty/staff/student, jobs, etc.).

   Edit email information (email address, csaliases, etc.).

   Edit www information (homepage).    Edit primary peditclient.

   Edit secretary and/or sponsor.

   Edit Stanford office.

   Edit phone numbers.

   Edit mail addresses (not email).

   Exit from the PEDIT program.                 Go to HELP menu.

Hit RETURN to edit secretary or sponsor.  Otherwise hit TAB.

---------------------------------------------------------------------------

Edit relation information (division, faculty/staff/student, jobs, etc.) --
 Determines which mailing lists people are on,
 their listing in the kiosk and other department directory info,
 other computer-related benefits (like computer account eligibility).
 All CSD staff, faculty, and lecturers should have ONE division relation,
 and one (or maybe two) position relations.

Edit email information (email address, csaliases, etc.) --
 Determines where your mail from the mailing lists generated from
 the relation fields will be delivered.
 Can take up to 1.5 hours before activated.  (Be careful not
 to create mail loops when changing where you read mail.)

Edit primary peditclient --
 This information is used to enable the specified computer account to edit
 information in PEDIT.  
 An account can also be enabled based upon the email address for the person. 
 If people have email forwarded to a computer without pedit installed,
 enter here their accounts on a computer with pedit to allow them to update 
 their pedit entries themselves.

Edit Stanford office --
 This information is used to generate gates@cs and addresses for each wing
 and is important for knowing who our Gates residents are.

Retire person from DB --
 When a person leaves the deptartment, choose this option.
 It will delete Gates offices listing, on campus phone number,
 relation fields, and add "former" in front of their title.
 Important for keeping the database up-to-date.


************************************************************************

From hector@Coke.Stanford.EDU  Wed Mar 13 13:40:15 1996
To: csl-everyone@shasta.Stanford.EDU
Subject: the Gates people database


As some of you know, there is a database system (called pedit) run by the CSD
Computer Facilities people that keeps track of all people with offices
in Gates. This database is used, for example, by the kiosk in the
first floor lobby to find out who is where. It is also used to manage
various mailing lists for Gates.

It is important that everybody in CSL have an entry in this database,
so you can be found! :-) It is also important to keep it up to date.

Here is how to go about it:

(1) If you do not have an entry (check the kiosk to see if you find
your entry), then you have to contact one of the following people
who are authorized to create new records:

   Schwappach         Eileen             
   Siroker            Marianne           
   Lambeth            Sharon             
   Beizer             Sarah              
   Betters            Lilian             
   Gere               Susan              
   Gerlach            Suvan
   Hadding            Darlene            
   Munda              Siegrid            
   Rowland            Margaret           
   Schulman           Naomi              
   Ingram             Elizabeth          

(2) If you do have an entry, then you can update it yourself.
However, this can only be done from the following machines,
so you need an account there:
          shasta
          mojave
          anna
          arith
          snooze
If you do not have an account on any of these machines (or
on sunburn for CSD people), then please see one of the above people
to update your record.

We are working on imporving the system, but this is how it works for now.
I'll keep you posted... 

hector

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						From: gere  Mar 12 1996

Folks:

 I think there are a few features we didn't know about that will make
using the department database a bit more effective.  The bad news is, 
it involves changing fields not accessible to the students.

First,
  lookup returns "no current person with that last name" if there 
is no relation field (such as Systems or EE-Active) for the person. It 
then goes into a longer archival search.  

The distinction between Systems and CSL is unclear; it appears to be 
redundant. However, CSL-staff/-students, etc. mail lists *will* in the 
future be derived from this field, so please use it.

Second,
  student status will show as "Unknown" unless the EE-active relation 
was filled in (on the second screen, when adding).  This is used in CSD 
to determine actual status, such as MS or PhD.  For EE it only shows 
as Student for some reason, but that may change when Action examines 
the process.

Third,
  redundant addresses will create multiple entries in the kiosk and
on mailing lists.  (Do you really still have an office in CIS?)

************************************************************************