Welcome to the Gates Building. This information packet will answer many questions you'll have relating to your new office environment. If the information isn't here, please ask Eileen Schwappach.

Gates-- A Brief History (from Mike.M)

This Building Was Made Possible by the Vision and Generosity of the Following:

o Allied Signal Inc.

o A T & T Foundation

o Digital Equipment Corporation

o Engineering Venture Fund

o Fujitsu Limited

o William H. Gates

o William R. Hewlett

o Hewlett-Packard Company

o J. Erik Jonsson

o Lockheed Martin Corporation

o Mitsubishi Electric Corporation

o N E C Corporation

o Pacific Gas and Electric Company

o Michael and Lenore Roberts

o Rockwell

o Southern California Edison Company

o 3M Company

o Toshiba Corporation

o TRW Foundation

In Recognition of the School of Engineering Venture Fund Investment Volunteers

o William K. Bowes, Jr.

o Brook H. Byers

o Reid W. Dennis

o William C. Edwards

o Thomas W. Ford

o Franklin P. Johnson, Jr.

o Glenn M. Mueller

o Denise M. O'Leary

o Donald T. Valentine

Equipment Gifts to the Faculty and Students of the Computer Science Department Were Made by:

o Cisco Systems

o Hewlett-Packard Company

o Intel Corporation

o Microsoft Corporation

o Silicon Graphics, Inc.

How DO we get there? --Moving Details

See http://forumweb.stanford.edu/book/Move_Memo.html

(from Virginia.B) ...plus other pertinent information

Where Am I? --Office Numbering Scheme

There will be a total of six floors in the Gates Building. Each main floor will be identified by two wing designations (1A-4B), used for campus and U.S. mail delivery. Room numbers from X00-X59 are in the A wing, and from X60-X99 in the B wing. Basement and "attic" offices will be logically attached to their affiliated floor areas for distribution of mail and paychecks.

You can print a current map, including occupant names, from Sunburn by doing (e.g., for the first floor):

Sunburn> cd /u/cs/public/maps

Sunburn> lpr gates1.map

To see a scanned blueprint of your floor, check out

http://www-ksl.stanford.edu/graphics/blueprints/blueprints.html<> A sign to the left of doorway is typical of offices, conference rooms, and labs. This may be accompanied by a cork board. Refer also to the table of conference rooms in following section.

Reception Support

The Gates Building has been designed so that all visitors will be directed to the main entrance, which is separate from the main classroom entrance. A touchscreen kiosk organized by CS Computer Facilities to provide directory information will be stationed there, with updates downloaded from Pedit. (?) After hours, there is a phone outside the door.

Intellikey System

A programmable key will be issued to open the entrances, section doors, and any office or laboratory that is authorized. There will be a $10 deposit for students and visitors, none for faculty and permanent staff. These keys will be issued prior to the move, dates and locations to be announced.

This system is incredibly flexible, providing keys that can be made to work on exactly selected doors, for selected date ranges, for specified times of day, etc. They can be made to expire and lost keys can be disabled and easily replaced. The programming will initially be done by the lock shop for a three month settling in period. Send your requests to:

Building KeyMaster: Eileen Schwappach



Gates B01

The new Gates Building will have a 200 seat auditorium available for events when it is not occupied by academic classes. With the support of video/audiovisual operators provided by the Stanford Center for Professional Development (see below), the room is capable of full video production services, including three cameras and switcher, Hi8 or VHS video recording or playback capability, microphones, lighting, video projection for graphics, and AV media operation. The room also features a state-of-the-art AMX control system and a user friendly interface, which will enable users with minimal video requirements to independently operate basic presentation equipment, including the computers, video projector, a graphics camera, and VHS or cassette playback.

Gates B03

Like Gates B01, a similarly equipped, but more intimate auditorium which seats 100 is available for events when it is not occupied by academic classes.

Video and Audiovisual Support

The Stanford Center for Professional Development's Instructional Television Network-- http://www-scpd.stanford.edu/scpd.html --represents a 25+ year tradition of continuing education offered by the School of Engineering. Through a combination of live broadcasts, compressed video and Tutored Videotape Instruction (TVI), SITN offers over 250 engineering courses annually. SITN reaches over 200 corporate sites across the nation with more than 5,000 enrollments each year. Whenever SITN's nine television-equipped auditoriums and studio classrooms are not in use by televised academic classes, SITN also offers a full range of audiovisual and video production services for Stanford-affiliated events.


To request these facilities for non-academic events and conferences:

Julie Wahlgren (Registrar's office) 725-3283

To arrange room access, video and/or AV services; or to request these facilities for televised courses and related sessions:

Lili Gordon (SCPD) 723-7807; na.ldg@forsythe

To schedule general non-televised CS courses and related sessions:

Alan Watson (CS) 723-0909; watson@cs

Cable TV ... ? (Bill)

A cable TV system has been installed into the new Gates Building. All large conference rooms have been prewired to provide service upon move-in. In order to connect to the cable TV system, a cable-ready tuner in your TV or VCR is needed.

The system consists of most major broadcast TV channels in the Bay Area. We can also feed SITN, the Auditorium, and other building site generated signals into the system. In addition, SITN can position their satellite dishes to receive special signals and feed the system based on user needs. -(??)

Conference Rooms

(by Claire Stager)

Conference rooms are located on every floor of Gates except the fifth. Scheduling of these rooms will be handled by a variety of staff members (see below). If neither the primary or backup room scheduler is available, Laura Kenny-Carlson, Thea Mashack, and Sharon Lambeth will be super-schedulers

>able to act as backup schedulers for any of the following:

NOTE: ***For information on who to contact to reserve space in a particular room, and to check on room availability, see the online room schedule files in ~cs/public/roomsched BEFORE sending in a room request.***

The conference rooms are:

Room # Capacity Who to contact (Backup contact)


B02 (21) Alan Watson (Claire Stager)

B08 (47) Alan Watson (Claire Stager)

The basement conference rooms are set-up as teaching labs, and academic courses and discussion sections will have priority. However, if there is still space available in these rooms two weeks or more after any given quarter has begun, they may be reserved for non course-related purposes.

First Floor:

100 (24) Alan Watson (Claire Stager)

104 (44) Joyce Chandler (Alan Watson)

159 (18) Mina Madrigal (Alan Watson)

167 (12) Lynn Gotelli (Alan Watson)

Room 100 is an "academic priority" room. Computer Science Department courses and seminars have priority access to this room. Other users will be able to put in a request for this room two weeks or more after any given quarter has begun.

Room 104 will be used primarily for faculty meetings, staff meetings, and faculty lunches. Other users will be able to put in requests for this room after Joyce has entered her list of regular meetings.

Second Floor:

200 (18) Sheri Mason (Thea Mashack)

259 (18) Grace Smith (Thea Mashack)

260 (18) Thea Mashack (Joyce Chandler)

Third Floor:

300 (18) Elizabeth Ingram (Susan Gere)

359 (18) Elizabeth Ingram (Susan Gere)

392 (12) Elizabeth Ingram (Sarah Beizer)

Fourth Floor:

400 (18) Elizabeth Ingram (Marianne Siroker)

459 (18) Elizabeth Ingram (Marianne Siroker)

498 (18) Elizabeth Ingram (Phyllis Winkler)

Conference rooms will be left unlocked unless they contain expensive and/or inadequately secured equipment. Locked conference rooms may be accessed with the help of the person in charge of scheduling the room. Each conference room will contain the following equipment:

>white board(s)

>pull-down screen

>overhead projector

Additional equipment may be brought in by individual labs and divisions and installed at some future date. This information will be added to the files in ~cs/public/roomsched as it becomes available.

Fantastic Deals on new Computer Equipment (from Bill)

HP, SGI and Intel are the only vendors, so far, that have cut deals for attractive discounts. More info...? Don't wait to order

Donations (previously requested) will be allocated by the Chair as they arrive.


There will be a library/reading room on the 2nd floor of the Gates Building (room 211). This area will contain some textbooks, the Waterman collection from KSL, and older journals (not available in CD-ROM) that have been bound. These items will be "checked out" on the honor system.

If you wish to donate, please contact Naomi Schulman at the earliest opportunity so that she may plan the shelf allocation. We also need a terminal to access Folio here (any donations?).

Sport Facilities

Nearby recreational facilities include a sand volleyball court... Shower facilities are located on the basement floor within the men's and women's rest rooms.


Communications Services

Current/Move STARS:

Building 460 - Laura Kenny Carlson - 723-2266

Tressider/TAC - Gerda DeWerk - 723-4350

CIS & CIS Modular Trailer - Margaret Rowland - 725-3723

ERL & AEL - Eileen Schwappach - 723-1440

Cedar & Poplar - Jutta McCormick - 723-0748

701 Welch Road - Grace Smith - 723-1740

The above, together with Elizabeth Ingram (eingram@shasta) are managing the change order interface with Communications Services. Basically, one "old" TSO (jack number) is being mapped to a new one. Individual phone numbers will remain the same (unless reshuffling prohibits), as will voice mail, forwarding, etc.

Repairs should be directed our Systems Control Center at 723-1611. Any questions regarding phone or voice mail use should be directed to 5-HELP. Future adds, moves, or change requests should be directed to your new STAR:

New (all CSL) Elizabeth Ingram 3-1458

CSD (misc.) Jam Kiattinant 3-2266

(Jutta, Grace will continue STAR transactions for Robotics and KSL.)

Our normal processing time varies from 5 to 12 business days after the receipt of a WORKABLE order. (As you may guess, it sometimes takes a few days to get it to the "workable" status.) This lead time is only good for small numbers (1-6 requests). Anything over 6 requests is considered a "project" and requires additional lead times. Gates activation orders, for example, should have been submitted 30 business days before requested activation.

Premium Service (a service request completed in less than standard response time) carries an additional $50 charge if requested during regular business hours. Weekday after-hours and weekends carry different rates. Please refer to the STAR Manual Rates section.

We use a Northern Telecom (Nortel) SL-100 switch and two Octel XC1000 voice mail systems to serve the Stanford communities dial tone and voice mail requirements. The STAR Manual contains service descriptions, pricing, equipment descriptions, and other necessary information.

See http://www-commserv.stanford.edu/ for more information about Stanford's Information Technology Systems and Services.


- How can I tell whether my faculty member is busy on the phone now?

- It would require a multi-line set to have "busy lamps" or multiple

appearances of the faculty lines. These are your two options. It

costs $50 (in addition to the move charge) to change a single-line

set to a multi-line set. The sets themselves run from $165 (no

display, speaker) to $462 (with display, speaker). "Busy lamp" just

monitors the status of a line. Multiple appearance means that you

can answer a call coming in on the other line and place outgoing

calls; you also see if the line is in use.

- Can I have a fax modem attached to my computer?

If you share a telephone line with a fax it must be of a "single line" configuration (you can't do this with an ET-type set) and it is always a little difficult to determine whether an incoming call is voice or fax. Look at places like Fry's to see what the latest software/hardware is available to assist with this problem. A dedicated line is easier; it runs $155 to install and $23.50/month plus local access.

Computer Networking

New university sub-nets will be serving the building. Charlie Orgish will manage CSL areas, and Tom Dienstbier (et al.) CSD areas. Local group system/networking people should know further details.

Distribution Lists

There are new email lists under development by function and location.

gates@cs Everyone with an office in Gates

gates-faculty@cs Faculty with an office in Gates

gates-staff@cs Staff (all types) with an office in Gates

gates-admin@cs Staff-Office-Support people in Gates

gates-students@cs Students with an office in Gates

gates-1a@cs Anyone in Gates wing 1A

gates-1b@cs Anyone in Gates wing 1B

gates-2a@cs Anyone in Gates wing 2A

gates-2b@cs Anyone in Gates wing 2B

gates-3a@cs Anyone in Gates wing 3A

gates-3b@cs Anyone in Gates wing 3B

gates-4a@cs Anyone in Gates wing 4A

gates-4a@cs Anyone in Gates wing 4B

gates-5@cs Anyone assigned floor 5 or basement offices

Please be sure your lookup * information is up to date, to ensure proper inclusion.

*Try "lookup -help"and "pedit -help" from shasta, sunburn (etc.)

To update one's entry in the CSD pedit/lookup database, one does

not need an account on Sunburn, Xenon, etc. Any machine that has the

pedit program installed can be used to update one's entry. The current

version of pedit is called 'pedit2'. You can check the version of

pedit that is on a given machine by using the '-version' option. E.g.

Sunburn> pedit -version

pedit2 client version is: 1995/11/27 09:10:26 albert Exp $

pedit2 server version is: 1995/11/27 15:19:25 albert Exp $


Food Services

Gates does not contain any dining facilities beyond the coffee rooms on each floor. (These supplies will be ordered by local AA's) There are plans to reincarnate the _Prancing Pony_ vending machine cooperative (see pony@cs) in the basement alcove facing the lecture hall.

There may be an Eatery in the new EE Building--in the meantime the SEL Eatery will continue to operate until the ERL building is torn down, circa June `96.

The "Garden Patio" - outdoor tables ?

An informal cafe - get a roach coach ?

The hospital's cafeteria is nearby (access through the emergency entrance).

Mail Services

Your new address looks something like:

Your Name


Gates Bldg 1A Room 001

Stanford, CA 94305

Mail will be delivered to 8 bins in the basement Shipping and Receiving area. The fine sort of incoming mail for the Gates Building will be handled in copy rooms on each floor by administrative or student help.

Postage scales and rates will be available in the mail rooms, and the shipping & receiving person will be authorized to handle a supply of postage stamps for sale. Currently existing meters will be moved by owners, and future plans considered.

Any outgoing mail will be picked up from the mail room at the time of delivery, approximately (?) pm. This mail room will be the main drop-off point for all outgoing mail including express shipping packages, batch, and interoffice mail.

Federal Express

The pick-up time for outbound express shipments for the Gates building is (?) pm in the main mail room. If you miss the cutoff time, you can take packages to the Federal Express Center at 525 University Ave. until 5:45, or to Palo Alto Square until 5:50 pm (East coast) or 7pm (West coast).

UPS? There are dropoff boxes at the Oval and ERL for overnight mail.

ID Mail

The following table shows how the building areas correspond to our new 4 digit Stanford ID mail codes:

Location ID Mail code

Gates Bldg 1A 9010

Gates Bldg 1B 9015

Gates Bldg 2A 9020

Gates Bldg 2B 9025

Gates Bldg 3A 9030

Gates Bldg 3B 9035

Gates Bldg 4A 9040

Gates Bldg 4B 9045


Many changes of address you may be able to do electronically (e.g., acmcoa@acm.org) for membership/magazine subscriptions. These may take six-eight weeks to implement, so we hope they're already done.

Mail that comes in to the old address will be (with any luck) forwarded to the unsorted bin in the main mail room, where it will be hand sorted.


(Deposit advices) have been assigned new routing codes by Laura and Bach-Hong Tran, and will be delivered via ID mail starting 1/7/96 to a designated AA in each wing. Direct deposit forms are available from Janice Mosely in ERA.

Photocopy, Fax, and Printers

There are two rooms on each floor, one per wing, containing a photocopier, fax machine, shared laserprinter, and individual mailboxes. (Private printers will also be housed by their owners/research groups.) One volunteer from each area will input codes, call for service, and order supplies.

"X" administrator floor fax no. location

1A 5-1449

1B 3-6092

2A 5-5850 rm 244

2B 5-7411

Lilian 3A 5-6949 rm 313

Sarah 3B ?

Elizabeth 4A 5-7398 rm 457

Phyllis 4B ?

Machines will be run by a cost center; contact Jam for billing questions and new codes. The initial requested list will be compiled by Elizabeth (mail csl@shasta).

The large (Xerox 5388) machines will be located on 1B and 3A. Other floors have Xerox 5355 machines; all will use the same code numbers.

Property, Shipping & Receiving

Property administration/inventory is currently being handled by ERA (James Walker). Equipment moved to Gates will be inventoried later, after the move, in order to update the new location in our inventory system.

To scrap or sell surplus equipment, see James' memo: http://forumweb.stanford.edu/book/tagging.html

Shipping and Receiving are planned to follow the same parameters as the CIS building, with one person doing the property administration as well. Details are under development.


Courier service, copy jobs, and mail sorting will be supplied by local student help.

Shopping & Supplies

Since there is little room for storage, more frequent purchases may be necessary --or cultivate a good trading relationship with your new neighbors!

Central Stores Operations

(from Susan Webert, Director of Procurement)

Over the past eighteen months, several central administrative units, including Procurement, have examined the effectiveness and efficiency of their business processes. One part of the Procurement Department analysis examined Central Stores (Stores) to determine whether it meets the needs of the campus at the lowest possible costs while providing the highest possible service levels.

Stores currently sells and delivers a wide range of commonly used items throughout the campus and operates two walk-in Stores for general campus use: the Bonair Convenience Store and Electrical Engineering (EE) Stores. The walk-in stores exist to enable campus users to pick up needed supplies without going off campus. In addition to the convenience stores, Central Stores also operates the Surplus Property program and another store to support Operations & Maintenance (O&M). All these operations have provided valuable service and convenience over the years.

However, like other service centers on campus, Stores is a self sustaining operation and must recover all of its operating costs. We have carefully reviewed the Stores operation, particularly in conjunction with the BuyPay reengineering project, and have decided to restructure and downsize Stores. The restructuring will begin in March, l996.

In order to clarify the issues about the continuing operation of Stores, I want to make this general announcement now and will follow with more details later. The restructuring of Stores will coincide with the BuyPay reengineering effort to put in place Campus Wide Agreements for desk top delivery of office and laboratory supplies. We expect these new processes to be available for general campus use in March, l996. However, until the roll- out of these new processes, Stores will continue to provide a full range of products, including office and laboratory supplies. After the roll-out of this new program:

Stores will no longer deliver office and laboratory supplies, but will continue to sell and deliver other items, including but not limited to, compressed gases, and custodial and medical products. The Bonair Convenience Store will remain open.

EE Stores will remain open in its current location at least through the academic year. The building in which this facility is located is due for demolition sometime in the summer of l996. If another location can be found and business volume warrants its continued operation, we will consider relocating EE Stores at a later date.

Surplus Property and the O&M Store will remain open.

We are confident that implementing the BuyPay reengineering initiatives will provide the campus with high quality goods, when and where they are needed, at the lowest possible cost. Our commitment is to continue to provide uninterrupted, quality procurement services. Thank you for your support as we move toward better ways of meeting your needs.

Ordering Business Cards

(from Lynn Gotelli)

At Eileen's request I have shopped and compared prices on ordering business cards. The most convenient and best prices are available at the ASSU Type and Design Shop. You can place your order on-line.

Business Cards Online offers 4 conventional and preferred styles at $30 for 500 cards. Typesetting and 7 to 10 day delivery is included in that price.

They also offer custom design. Based on quantity ordered per style they can offer an attractive price of $35-$40 per 500. Please contact Scott Kirk scott.kirk@forsythe or 3-2962 for additional information.

ASSU Type and Design Shop will also quote on envelopes but will need sizes and quantities for each different return address (floor, unit for Gates etc). Perhaps some of you will want to combine orders and share in the costs. Or if you have a supply of envelopes and are interested in return address labels with your new Gates address they are also available from ASSU Type and Design. Be prepared with your specifications in order to get a prompt quote.

You can order your cards using the Netscape Navigator (or other forms-capable browser) by connecting to the following URL (World Wide Web address):


If you have an X terminal or workstation, you can enter Netscape Navigator and connect to the business card page by doing something like this:

Sunburn> netscape http://www-portfolio.stanford.edu:80/104165 &

If you have a Mac, start the netscape program by double clicking on the Netscape program icon if you have it.

Once you are in the Netscape Navigator, you can connect to the business card page by doing the following:

1. Select "Open Location..." from the "File" menu.

2. Click on the 'Clear' button.

3. Type the address: http://www-portfolio.stanford.edu:80/104165



For information about public CS files and applications (such as a new LaTeX letterhead), see Sunburn:/u/cs/public/READ.ME

and http://www-cs-staff.stanford.edu/html-docs/csdcf.html

For Stanford site licenses of software, contact the Applications Software Licensing Program at Sweet Hall, software@leland.stanford.edu.

Candy Lowe, 5-1947 / Lori Mrizek, 3-5279 / Pat Box, 3-4428

Fax 5-1548

TRANSPORTATION (from Jeffrey Tumlin)

The office of Transportation Programs is here to help you with all your parking and transportation needs. Our office is at 855 Serra St, between Campus Drive East and Arguello. We're open from 7:30 - 5:00, Monday through Friday. Call us at 723-9362 or visit our home page at



'A' parking for Gates should be available at all times of day on Roth Way, across Campus Drive at the Medical Center, and in Parking Structure 2 at the corner of Via Ortega and Panama St. Available 'C' and 'Z' parking is further out. There are, however, direct shuttle connections from to abundant 'C' and 'Z' parking between Stockfarm and Welch roads, at the corner of Serra St. and Campus Drive East, and between the Stadium and Track House. The shuttles run 6:30 am to 8:00 pm. There is a covered bicycle shelter in the 'Z' parking lot near the Track House.

Transportation Programs will soon be announcing late-night fixed-route and on-call shuttle services that will serve the Gates building and remote parking areas.


Most of the occupants of the Gates building will not be driving to campus most of the time. For all these people we have designed the Clean Air Credit program, which essentially pays you for not driving. Since it is so much cheaper for us to pay people not to drive than it is to supply subsidized parking, we offer $80 a year in credits towards such things as:

o shared carpool permits

o transit passes

o clothes lockers

o gift certificates for cycling and walking equipment.

For detailed information, request a copy of the 'Stanford Transportation Book' by calling our main number, 723-9362.


The bicycle is the transportation of choice on campus: 7 out of 10 persons arrive at campus buildings by bicycle. In addition, the bicycle is by far the most popular commute alternative among Stanford faculty, staff, and nonresident students. Depending on department, Stanford's nonmotorized commuting rate is between 40% and 70% -- this compares to 3.3% for Santa Clara County.

For visitors, including students attending classes, the Gates Building has a 400-bike parking lot on its north side -- the first dedicated bike parking area of that size at an academic building. For bicycle commuters, several amenities are provided: showers, clothes lockers, and the first commuter bike storage room designed into a Stanford building. This basement bike room will store approximately 40 bikes. Since the projected number of Gates bike commuters is well over 100, additional enclosed commuter bike storage is being developed. The Stanford Bicycle Program provides free bike route maps, commuter clothes locker rentals, and free commute route planning and advice. Transportation Programs offers bicycle registration and sells attractive adult and youth bike helmets at cost. Contact:

John Ciccarelli, Bicycle Program Coordinator

Transportation Programs

855 Serra Street, Stanford, CA 94305-6113

Email: john_ciccarelli@agora.stanford.edu

Voice: 415-725-2453 ("5-BIKE" on campus), fax: 415-723-9070


The most exciting change this year in Transportation Programs has been the complete reworking of the campus shuttle service. We've replaced the old system with a simpler network that is much easier to understand and runs twice the total service hours. Marguerite is all new, runs all day and goes all over!

The Gates Building is right at one of the major transfer points in the system. The 'A,' 'SLAC' and 'Downtown Express' lines stop right at your front door, and the 'B' line stops half a block away at Serra and Via Ortega.

The 'A' and the 'B' now run every 15 minutes to both train stations from 6:00 am to 8:00 pm, Monday through Friday. What's more, you can also get to Downtown Palo Alto, Town & Country Village, the Stanford Shopping Center and California Avenue shops throughout the day.

For a comprehensive timetable check out our Home Page at http://www-leland.stanford.edu/group/Transportation/marginfo.html , or pick one up a paper schedule at any campus information center, on board all Marguerite buses, at many shuttle-bus stops, or at 855 Serra Street.


Sharing the ride is a great way to commute -- you save the cost of a parking permit, you may get to work faster, and you become eligible for front-door 'A' carpool parking spaces.

If you are interested in carpooling just fill out a carpool matching form. You will then get a listing of potential carpoolers who you can contact and arrange your carpool. If you already have a parking permit you can return it for a partial refund and get a shared parking permit. With three or more in a carpool you can get a special "A" carpool permit for front-door spaces.


If you ever come to campus without your car and need to get home in an emergency, Stanford's Guaranteed Ride Home program will arrange a FREE taxi or rental car for you. We will also take you to your sick child's school or take you and your broken-down bike to a bike shop. You'll never feel stranded. Guaranteed.

Just fill out a Guaranteed Ride Home registration form and send it to us. You'll be eligible for up to four free rides a year, every year, not matter how often you leave your car at home.


are sold at Transportation Programs. We sell all kinds of monthly Caltrain, SamTrans, BART, Muni, Dumbarton Express and Santa Clara passes and now provide 10-ride ticket for CalTrain. We also have all kinds of bus and train schedules. For further information on how to sign up for any of these programs please call:

Margie Tellez, Employee Transportation Coordinator

Transportation Programs

855 Serra Street, Stanford, CA 94305-6113

Email: margie.tellez@forsythe

Voice: (415) 725-0594

Fax: (415) 723-9070


The Gates Building is located within Zone B of the four Facilities Operations Zones on campus. These are a professional team of service providers who are dedicated to your Facilities needs and requirements.

Building Maintenance and Operations, Utilities Services, Pest Control, Landscaping, Custodial Services, General Repairs, Elevator Repair, Air Conditioning (HVAC), Electrical Services, Lighting, Plumbing

The Zone B Office is located in Gilbert Biology and is staffed Monday-Friday 8:00am to 5:00pm. For after-hour problems and emergency repair, contact Maintenance Customer Service at 3-2281.

Zone B Administrator: Janet Fry 5-0519 Janet.F@bonair

Zone B Engineer: Michael Tsuchimot 5-6071 michaelt@bonair

Zone B Manager: Chuck Mann 3-0610 chuck.m@bonair

If anything doesn't work during the first year, the building is under warranty. Contact fixit@gates.

(append _SERVICE FORM_ here)

Air Conditioning

The entire building is served by three large central air conditioning systems. Each system is designed utilizing current Indoor Air Quality standards to provide heating, cooling and filtered ventilation air to all spaces.

These systems operate 24 hours a day, seven days a week and are automatically controlled by the Building Energy Management System. Time scheduling to automatically turn off the room air conditioning during unoccupied periods is encouraged to maintain an energy efficient building. Scheduling will be provided by Facilities Operations; contact the Zone office (above).

All spaces are set for a room temperature of 72 degrees F. Each room containing a wall mounted thermostat has the capability to manually adjust the room space temperature from 68 degrees F to 76 degrees F, via a dial on the thermostat ("0" is 72 degrees), or to manually turn off the air conditioning to the space via the "Off" setting on the thermostat dial.

Note: The "Off" setting will disable the heating, cooling, and ventilation to the space and will result in loss of the automatic space temperature control. Exterior offices are provided with Operable Windows for use in the event of failure of the building Air Conditioning System.

Doors & Windows

Opening the windows while the building Air Conditioning system is in operation will result in automatic "OFF" for the room and will disable heating, cooling and ventilation. The door to the corridor must remain closed when the window is open. Open windows will introduce unfiltered air into the building and may increase dirt and pollen within the room.


It is recommended that you consider future restoration needs when attaching framed objects, etc., to the walls.

Janitorial Service

Trash pickup and cleaning schedule:

For problems contact: fixit@cs


The building lighting is programmable via a lighting control system capable of scheduling groups of lights within a lighting zone. The lights will operate 24 hours, 7 days a week, until a lighting schedule can be established.

Off-hour lighting can override the schedule, once established, via switches located at (where?) on each floor.

Every room has a light switch. It is encouraged to shut lights off when room is not occupied to maintain an energy efficient building.

Automatic time scheduling to turn lights off during unoccupied periods is encouraged to maintain an energy efficient buildung. Scheduling and lighting zones will be provided by Facilities Operations.


Recycling operations are administered by the campus Recycling Center, operating under Peninsula Sanitary Service. New bins are being provided for building use, located in copy rooms or pantry. The following are recyclable:

Glass bottles & jars (sep. categories for clear, brown, green, & calif wine bottles)

Tin (bimetal) cans, aluminum cans & aluminum foil

Plastics with #1 or #2 on container bottom (clear & colored HDPE)

Paper: computer, white, colored, magazines, newspapers, and phone books

Cardboard (corrugated and brown paper bags)

Junk mail (includes paperboard)

They DO NOT accept: Plastic bags, unlabeled plastic (or #3-7), polystyrene (styrofoam), motor oil, antifreeze, batteries or household hazardous wastes.

For more information, call 3-0919. Center is located at 701 Serra Street, and hours are Monday-Friday 8am-5pm and Saturday 9am-5pm.


The Gates Building is set up on an electronic access control system. The lobby entrance will be unlocked during normal business hours, and the doors have automatic door operators for those who need assistance.

A telephone will be provided at the front lobby entrance. After-hours visitors should be met at the door by their host.

Each floor in the A wing is secured by keyed hallway doors just outside the elevators. All users of the Gates building are reminded to verify the identity of others before admitting them through electronic access doors. There is a provision on each reader panel for a green LED to illuminate when a valid access key is presented to it. If a red LED illuminates, the card being presented is invalid and the user should be denied access.

CAUTION: The B wing does not have secure ground level doors, and access to the upper floors may easily be gained through the elevator. This problem is under advisement with Facilities management. Inhabitants of this wing should be especially vigilant about locking offices and laboratories.

A reminder that unlocked windows can also provide entry for bandits; this applies not only to the first floor rooms but (due to the rough sandstone block facing) to second and even third floor areas. Expect rock climbers!



Eileen Schwappach - Building Manager - 723-1458

Margaret Timothy - Computer Science Dept. Manager - 723-5396

Laura Kenny-Carlson - Computer Science Dept. Asst. - 723-2266

Susie Claxton - SOE Safety - 725-1619

If you have a safety inquiry, please forward it to your supervisor or the safety committee member in your administrative area.

Emergency Preparedness and Evacuation Plan

The Gates Building Safety Committee oversees safety issues for the building under the direction of the Computer Science Department and the Department of Electrical Engineering.

Under the direction of the University Departments of Police Services and Environmental Health and Safety, the Gates Building has adopted plans and procedures for emergency preparedness and evacuation.

In the event that a building fire/evacuation alarm sounds, all building occupants must evacuate the building and assemble at the Emergency Assembly Point (EAP). It is OK to fight a small fire with fire extinguishers. Fire extinguishers are located in hallways. If you can extinquish a small, contained fire within a minute or so, pulling the evacuation alarm is not necessary. However, always pull the evacuation alarm if there is any concern of the fire spreading. Even after extinguishing a small fire, it is University Policy that the Fire Department must be called. They will come and inspect to assure that the fire is completely extinguished.

In the event of a significant earthquake (definition: ground and building shaking or movement which moves items off of shelves, furniture moves, windows crack, etc.), Take Cover under a sturdy desk or table, in a door frame or other structurally reinforced area, away from glass and hanging objects such as lighting fixtures. After the shaking stops, evacuate cautiously, taking all immediately needed personal belongings with you, and assemble at the building EAP. Do not re-enter the building until it has been checked by a Stanford University post-earthquake inspector and deemed safe.

Emergency Exiting from Gates and Emergency Assembly Point (EAP)

Gates has exits on all sides of the building. Use the closest safe exit, and proceed to the EAP on the North side of the building. The EAP is on the lawn area just beyond the bicycle parking lot.

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Safety Training

Gates Building houses classrooms, offices, computer facilities, and computer and robotics laboratories. DO NOT ENTER any laboratory unless you are authorized and appropriately trained to do so. Observe all safety warning signage in the building.

General Office and Computer Ergonomics safety training is offered by the Computer Science Department to all regular faculty and staff, part time staff, and graduate students assigned space in the Gates Building. Training will be scheduled in the Gates building beginning Winter Quarter 95/96.

Other safety training topics are available upon request. Consult the EH&S training listings in PRISM. The Health Improvement Program (HIP) also offers health and safety training. Consult their quarterly class schedule.

Reporting, Identifying, and Correcting Hazards

Report any hazards that you notice to your supervisor (or instructor if classroom related). Supervisors and instructors are responsible for forwarding any reported hazards to the building manager or building maintenance personnel. It is then the responsibility of the supervisor of the affected area to follow-up to assure corrective action has been completed.

Furthermore a regular annual inspection program will help identify hazards in the building. Individuals assigned space and supervisors of unassigned areas should annually inspect their areas and report any problems to the building manager or appropriate administrator/mangager who can correct the hazard. General Workplace Inspection Forms and General Laboratory Inspection Forms are available through the Computer Science Safety Contact, Laura Kenny-Carlson.

Keeping Records

The Computer Science Department will keep all pertinent records of safety training, reporting, and inspections.

Health Improvement Program (HIP)

HIP offers a variety of classes and services related to health, fitness, and safety. For instance, we provide several courses for EH&S (ergonomics, first aid and CPR, and back safety).

HIP offers classes and seminars in a wide variety of health education topics including stress management, nutrition, weight management, smoking cessation, exercise, etc. Specific classes change quarterly. Classes such as ergonomics can be offered at the Gates Building.

Fitness activities include aerobics, strength training, yoga, swimming, healthy back-strong abs, and others.

HIP provides a comprehensive health and fitness assessment of clinical tests such as body fat, cholesterol, and aerobic fitness.

Additionally, individuals may participate in a detailed paper and pencil health risk appraisal which serves as the basis for recommendations of behavior modification and risk reduction. Personal training with a HIP health educator also can be arranged.

Emergency telephone numbers

Ambulance, Fire Police: 9-911 from campus phones

Doctor: Cowell Student Health Service 3-4841

Minor chemical spill, release or exposure: 3-0448


Don't jump out the window! When a tremor is felt, crawl under a table or worksurface or stand in a doorway. Stay clear of the windows. Report to your Evacuation Assembly area when safe--be careful of aftershocks and use the stairs. Get your group together and account for all co-workers and visitors. Report any missing or injured individuals and locations of known hazards to emergency responders.